(Since moving to Hong Kong, I have been hosting quite a number of friends from Singapore visiting my new home country. I have been coordinating the logistics of their “arrival” so often that I decided to come up with the following email auto-responder for just such an occasion ;) )
Dear [Your Name],
Thank you for your reservation with Razlan’s Bed & Breakfast located at Hongway Garden, 8 New Market Street, Sheung Wan, Hong Kong. We noted that you will be staying for # nights, from [your check in date] to [your check out date].
Not much of a bed but at least it is clean, and not much of a breakfast either unless you order from McD (though we knew for a fact that they deliver within 20 minutes).
This is to confirm your room will be available on the stipulated dates. Your host will be Mr. Manjaji, and he will do all he can to skive off work and be with you for all things wonderful about Hong Kong*
Your total cost will be [my desired favour in kind], and should be paid immediately upon arrival.
There is no definite timing for check in and check out, but we do ask you to take good care of your house keys. Our full house facilities will be at your disposal.
We look forward to welcome you to our B&B soon!
Staff @ Razlan’s B&B
*This include and not restricted to unlimited beer, foot massage, shopping, dim sum, seafood and the like, and other unmentionables not suitable for public domain.
P.S.: (If my boss is reading this) No friend was important enough for me to skive off work so far! They took care of themselves while I am slogging in the office.
P.S.S.: (And if my boss is still reading) And I do mean, really really!